Monthly Management Fee
Base Fee: $425/month (up to 15 units) + $26 per additional unit
| Community Size |
Monthly Fee |
Per-Unit Equivalent |
| Up to 15 units |
$425 |
$28.33/unit |
| 20 units |
$555 |
$27.75/unit |
| 25 units |
$685 |
$27.40/unit |
| 30 units |
$815 |
$27.17/unit |
| 35 units |
$945 |
$27.00/unit |
| 40 units |
$1,075 |
$26.88/unit |
| 45 units |
$1,205 |
$26.78/unit |
| 50 units |
$1,335 |
$26.70/unit |
Financial Management Only: $275/month (up to 15 units) + $15 per additional unit
Dues invoicing and collection, monthly financial statements, bank reconciliation, budget preparation, and year-end package. Meetings, inspections, and enforcement available à la carte.
Services Included in Monthly Fee
Administrative & Communication
- Dedicated community manager
- Same-day response to board inquiries
- Owner inquiry handling
- Association record maintenance
- Board portal access
- Owner portal access
- Digital document distribution
- Board packet and agenda preparation
Financial Management
- Monthly financial statements
- Accounts payable/receivable
- Bank reconciliation
- Annual budget preparation
- Reserve fund tracking
- Vendor payment processing
- Year-end financial package
Dues Collection
- Monthly assessment invoicing
- Online payment processing
- Payment tracking and posting
- 1st and 2nd delinquency notices
- Delinquency reporting
- Up to 2 active payment plans
Board Meetings
- Up to 2 virtual meetings/month
- Annual meeting attendance (in-person)
- Agenda preparation
- Minutes recording & distribution
Property & Compliance
- 1 monthly property inspection
- Inspection report with photos
- First violation notices
- CC&R enforcement support
- WA State HOA law guidance
- Routine vendor coordination
One-Time Fees
Onboarding & Transition
Standard Onboarding
Document collection, software setup, owner database, account establishment, vendor transfer, initial site assessment
|
$750 |
Expedited Onboarding (within 14 days)
All standard services with priority processing
|
$1,000 |
Complex Transition
For associations with >15% delinquencies, incomplete records, or active litigation
|
$1,500 |
Document Setup (If Needed)
| Governing Document Review (CC&Rs, Bylaws, Rules) |
Included |
| Policy & Procedure Development (if not existing) |
$350 |
| Reserve Study Coordination |
$200 |
Additional Services (À La Carte)
Meeting Services
| Additional board meetings (beyond 2/month) |
$100/meeting |
| Extended meeting time (beyond 2 hours) |
$50/hour |
| In-person board meeting attendance |
$150 + mileage |
| Special membership meeting |
$150/meeting |
| Board training session |
$200/session |
Site Visits & Inspections
| Additional inspections (beyond 1/month) |
$75/visit |
| Emergency site visit (after hours) |
$150/visit |
| Vendor meeting on-site |
$75 + mileage |
| Mileage (for in-person services) |
Current IRS standard rate |
Collections & Delinquency
| 3rd+ delinquency notices |
$25/notice |
| Payment plan monitoring (beyond 2 active) |
$35/account/mo |
| Pre-lien demand letter |
$75 |
| Lien preparation and filing |
$200 + recording |
| Collection file prep (for attorney) |
$150/file |
Compliance & Enforcement
| Architectural review processing |
$50/application |
| Formal hearing preparation & attendance |
$150/hearing |
| 2nd+ violation notice (same violation) |
$25/notice |
Financial Services
| Special assessment administration |
$200 + $10/unit |
| Audit preparation package |
$350 |
| Tax return preparation (Form 1120-H) |
$400 |
| Insurance claim coordination |
$100/claim |
Document Services
| Resale certificate/disclosure package |
$250 (paid by seller) |
| Refinance questionnaire |
$150 (paid by owner) |
Rush document request (48 hours)
Not applied to resale certificates; statutory fee caps apply |
+$100 |
| Physical mailing |
$2.50/letter + postage |
Capital Project Management
| Project Size |
Management Fee |
| Projects under $5,000 |
$250 flat |
| Projects $5,000 – $50,000 |
10% |
| Projects over $50,000 |
7% (negotiable) |
Project Management Includes:
- Scope of work development
- Bid solicitation (minimum 3 vendors)
- Bid analysis and recommendation
- Contract review and negotiation
- Project timeline management
- Progress inspections
- Quality control verification
- Payment draw review
- Punch list and completion verification
- Warranty documentation
What We Don't Charge For
Unlike many management companies, these common fees are always $0:
- Percentage of late fees collected $0 – 100% goes to HOA
- Percentage of violation fines $0 – 100% goes to HOA
- Work order markup on vendors $0
- ACH/credit card processing fees $0
- Document storage $0
- Board/owner portal access $0
- Monthly financial statements $0
- Year-end financial package $0
- Mileage for monthly inspection $0
- Annual meeting attendance $0
Contract Terms
Standard Term
12 months initial, then month-to-month
24-Month Term
5% discount on monthly fee
Termination Notice
60 days written notice
Early Termination
2 months' fee
Payment Due
1st of each month
Annual Increase
Limited to 3% or CPI